Publishing Books on PublishDrive – Step-by-step Guide

The first step for your global publishing after signing up is to create your epub and upload it to PublishDrive. Publishing books on PublishDrive? Watch this video or keep reading.

(Article and video updated on 16/02/2018.)

How to upload a book?

Choose the Add book from epub option on the home page or click Add book / Add book from .epub.

Your book page comes up: this’ll be the dashboard not only to upload your book, but to make any changes in the future. All parameters you see here can be changed any time without even withdrawing the book. Read this article on making changes on your book.

Drop or upload the content file (epub) and the cover file (jpg). We accept epub 2 and epub 3 formats and don’t run epub validation during upload. We check epubs for validity in the background. If there are any errors in the code, we’ll try to fix it unless the book is unopenable.

Once you drop your epub file, we read whatever metadata your epub file contains and automatically fill in those fields. The rest of the fields you’ll have to fill in manually. The required fields are: Publisher/Imprint, Title, Language, Page number, Category, Description, Suggested retail price, Publication date.

Mandatory fields

Choose Publisher/Imprint: The imprint has double function. We use imprints to display the publisher in most stores (so you can be displayed under your own name or under the name of your publishing house), and we also use imprints to set the stores your book is going to.

ISBN field: just leave it empty if you don’t have an ISBN. We’ll automatically assign an identifier to your book. If your book already has an ISBN, you are welcome to keep it and use it. Read more on our ISBN policy here.

Contributor: This is the field for your author, illustrator and translator. If your book is in the public domain, please always add the translator as contributor. If your book is not in the public domain, there is no such requirement. (But we still recommend it as common courtesy.) You can use your pen name in the contributor field, but please don’t use pen names that could be misleading for readers.

Title and subtitle: Enter the title as it is to be seen on the cover, but with “Title Case”. Follow the title capitalisation rules of your language. The subtitle should go to the subtitle field. Most stores display the subtitle using the same case as the title, separated by a colon. For example, Title: Subtitle. Our content review team uses Amazon’s metadata guidelines when checking the books. According to those, please don’t add any keyword in the title, subtitle or series field.

Categories: Select up to three categories for your book. You can enter your BISAC code or select from the list. You can also just start typing the category you would like to use and it will come up. Your book will display in the stores withing the category you chose. The more specific you are, the more likely it is that your possible readers find your book.

Series: The accurate name of your series. Please make sure that you always enter your series name exactly the same way, for example don’t enter A Mean Mushroom Book once and Mean Mushrooms next. If your series is indicated properly, shops will automatically organise the books in the series into series pages. If your series field is not empty, you can add the volume in the next field. Just enter a number.

Language: Signal the primary language of your book. You can add multiple languages. If your book is a Spanish coursebook where the instruction language is English, please select “English” as primary language and add Spanish as secondary language. If you select “Spanish” as the primary language, your book will be displayed to Spanish speakers, not to English-native Spanish learners.

Page number: The ebook has a different number of pages depending on whether you read it on the computer screen, tablet, e-reader or smartphone. Number of pages does not really make any sense in terms of ebooks… But the option is there to let the readers know how long the book is they are paying for. If an author does not have a print version, we ask them to calculate the number of pages not by opening the book on different devices but by knowing how many characters are on a page in an average print book (1024). Many stores (Amazon or Kobo) calculate their own numbers based on the length of the book. Others will use the number we send in.

Description: it should be unique and accurately describe your book. Please don’t add any references to prices and any links. It should not contain any explicit words or phrases.

Add Digital list price and Publication date. If you give a future date, pre-orders will automatically be allowed and your book will be available to pre-order immediately in the stores that have this option.

Don’t forget to signal your rights under Rights management: we don’t ask for any proof (unless we see something fishy), but would like to know whether your book is in the public domain, you wrote it or you are the publisher.

Optional fields

Optional fields include:


Keywords (It only comes up once your description has been filled in. Just enter some keywords separated by commas.)

Target Audience (Required for children’s books.)

Territory rights (Start typing.)

Print version list price, ISBN and publication year

Publishing books

Just save to publish! If your profile is complete, you can send the book to stores immediately.

Publish a book in Publishdrive

Publish a book in Publishdrive

Before publishing the books, our colleagues will review them both automatically and manually. If everything is fine, PublishDrive will send your titles to the stores.

Do you need to change something? You can update your metadata (price, description or even an updated epub file) any time and we’ll send the updates to the retailers.




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Order an ebook conversion in Publishdrive

PublishDrive is the most intelligent ebook publishing platform where you may ask for ebook conversion if your books are available only in docx, InDesign file, rtf, html or PDF. After conversion, you can publish your beautiful ebook to iBooks, Kindle, Google Play and to 400 other outlets easily.

Technical details about the ebook conversion

You have to pay a one time fee for ebook conversion based on the complexity and length of the book (average price: 0.5 USD per page). We prefer to receive docx, InDesign file, rtf or html as an input format, but the print PDF can be uploaded as well to make sure your ebook will be similar to the print book version. After successful conversion your files can be downloaded via PublishDrive, so you can use them on your own as well (so you as the copyright holder will be able to sell those ebooks in your own shop, but not in the stores where PublishDrive is publishing your books already).

We will get in contact with you regarding your ebook conversion order and it takes usually 3 business days per one book. But in case of complex and long ebooks it may be a longer period.

Ebook conversion order steps in Publishdrive

Register for free in PublishDrive and log in.

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Choose “Add a book” option in your account and select the ‘Order conversion to ebook’.

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Follow the instructions.

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Provide your book details.

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Upload your book manuscript and cover file. You may add more source files like docx, pdf, indd, etc.

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Provide the accurate number of characters and images. Open a text editor program and check it out.

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After typing in the accurate numbers, you’ll be able to see the price of conversion. When you accept the following conditions you can save and pay.

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You can pay via Paypal.

ebook conversion

ebook conversionAfter payment, wait for your epub file getting ready. We use human power to create your beautiful ebook, so it takes usually a few days until it is converted. Your ebook will be high quality, commercially valid file which is the first step if you want to sell your ebooks globally.

After successful conversion your epub file can be downloaded via PublishDrive.

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PublishDrive demo ebook publishing

Check out our demo ebook publishing video, so you can see how PublishDrive works in realtime.

If you like what you see, sign up and start increasing ebook sales by publishing over 400 stores in 100 countries!



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Profile Settings at PublishDrive – Step-by-step Guide

After a successful registration (read more here), you should go through your settings: set your payment and legal details and imprints information.

Watch this short video or keep reading.

Continue Reading…

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Ebook publishing platform registration

Watch this video on how to register at PublishDrive:

You can register at

Don’t like videos? Read on.

ebook publishing

Fill in the form.

ebook publishing

By signing up you agree to Publishdrive’s Terms and Conditions.

In the second step, you can select between self-publisher account or publishing company account, and choose your preferred currency for billing.

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After finishing the registration we send you an email for verification. (Make sure to check your spam folder too.) Email verification is needed to use all features of PublishDrive. If you don’t receive this message in a few hours please contact us at

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5ebook publishing

After a successful registration just log in and start publishing your books!

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Ebook formatting – too large cover in epub file

Does your beautiful ebook have some unexpected problems when you tried to upload it to Publishdrive? One of the very common errors PublishDrive may show you ‘The embedded cover image is too large.’ it means your cover art is too large in your epub file because pixel number is over 4 million pixels.  Do not feel embarrassed if you do not know how to fix these issues. It is simple, but you have to know some simple tricks in the ebook editor Sigil. If you have never used Sigil ebook editor before, with some simple steps you can fix these issues.
It’s simple! We will show the solution, so that you can do it yourself too.

What should you know about the cover art in an ebook?

  • Can’t be blurry, pixelated, mismatched, misaligned, rotated, incorrect, or have other similar quality issues.
  • Should include only the front cover and not the back cover.
  • Can’t promote websites that sell books.
  • Should be spelled correctly and match the information provided in the metadata and book.
  • Can’t contain materials that infringe the rights of others.
  • There should not be any references to the physical book.
  • The pixel limit is 4 million pixels.


For editing, open the ebook in the Sigil ebook editor.


Find the cover from the images folder on the left side.


Save as the cover.


Link your file to an image editor program (Paint, Photoshop, etc.)


Choose the resize function in the image editor program.


Resize pixelsizes.


Change the vertical size maximum 1000 px and Save.



You can take the new cover into the epub.

Search Image/Add Existing Files… and choose the new cover (this has the same file name).




Add Semantics to your new cover.


Check and replace the cover in the text.



Save the file and close the Sigil epub ebook editor.


You can upload your epub to Publishdrive.

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