General & Administrative jobs

Posted on: 2019. 05. 28.

Office Manager

 

We are looking for a rockstar Office Manager at PublishDrive, who will be responsible for managing the operative and administrative processes at PublishDrive’s Budapest office. We are looking for a structured, proactive and responsible person, who can take on several tasks at the same time, likes to solve administrational challenges and to make people’s lives easier. We are looking for a person who’d be willing to commit to supporting the office 25-30 hours/week, long-term.

Responsibilities:

  • Operate and maintain a professional office environment:
  • Communicate with the office building maintenance
  • Communicate with vendors providing office equipment
  • Communicate with cleaning company
  • Manage operational financials for the PublishDrive team
  • Record invoices
  • Prepare contracts, other internal and external documents for PublishDrive
  • Arrange corporate events to take place outside of the workplace
  • Maintain an organized filing system of paper and electronic documents
  • Uphold a strict level of confidentiality
  • Develop and sustain a level of professionalism among staff and clientele

Skills:

  • English: As part of the PublishDrive team is American and we travel to English-speaking countries quite often professional written and spoken English is an absolute must.
  • Hungarian: As you’ll be managing the Hungarian office fluent, and impeccable Hungarian is required.
  • Organizational Skills: Scheduling meetings, travel plans, billing, etc. will all require you to have brilliant organizational skills.
  • Computer Skills: Writing emails, memos, creating spreadsheets, managing our project management software or any other daily operational work requires familiarity with MS Office and GSuite products.
  • Listening and Communication Skills: you will work with people and you have to be able to communicate on a high level to make sure your message goes through in the right way.
  • People/Interpersonal Skills: You will be the first line of communication between employees, vendors and the building maintenance therefore, strong interpersonal skills are a must.
  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

What you can expect from us:

  • Location: Budapest, office in the 13th district not far away from the Lehel metro station
  • Flexible job (6 hours per day) with competitive salary
  • Young and fun work environment
  • Self-directed work with autonomy focus on results
  • You can be part of a fast growing, hot startup with global exposure.
  • And there is free coffee 😉

If you are interested in the position send the following to jobs@publishdrive.com :

  • One-page professional CV
  • 1-2 paragraph introduction in English on previous organization/administration experience and why you think you’d fit into the PublishDrive team
  • Gross salary requirements