Open Position – Payment Specialist

(We are looking for a part time - 4 hours/day senior or a full time junior candidate)

Are you a passionate problem-solver looking for a new challenge with a fun team? Check out PublishDrive's Open Position for Payment Specialists!

PublishDrive, the only self-publishing platform you need to publish, promote, and sell your books in the digital age, is hiring a new Payment Specialist!

PublishDrive makes publishing easy and smart in the digital age. PublishDrive is a trusted partner in the indie publishing community, building digital tools and solutions for global ebook, print-on-demand, and audiobook distribution. In one dashboard, take care of all-things-publishing including marketing, finance management, and book sales with access to the widest global distribution network.

We are ready to take the next steps with our new Payment Specialist colleague in our awesome team. Our new teammate will play a key role by being responsible for reports and payments for customers, employees and suppliers, collection of debts from stores, onboarding new suppliers, and ensuring accurate financial record-keeping. The payment specialist role requires close cooperation with the Finance Director and accounting teams, covering financial operations for both Hungarian and US-based entities. Proficiency in both English and Hungarian is essential for this position.

As a Payment Specialist you will be responsible for:

- Support day-to-day transactions such as office expenses, services, and payroll.

- Ensure that our company's financial health is maintained and resources are used beneficially.

- Record accounts payable and accounts receivable within our Hungarian entity.

- Provide administrative support during budget preparation in both entities.

- Prepare and update internal financial documentation within our Hungarian entity.

- Monitor and operate our finance platform, channeling royalty payments between stores and authors. This involves understanding store payment schedules and sales reports, ensuring that store royalty payments are always collected before being forwarded to clients. These processes are mainly automated but require continuous monitoring and the ability to handle edge cases within our USA-based entity.

- Process tax payments in Hungary and in the United States in both entities.

- Oversee customer payments, ensuring customer payment with bulk transfers generated from our platform and handle some edge-cases within our USA-based entity.

- Invoice stores: Create manual invoices for each store (around 40) after a monthly sales cycle using Quickbooks accounting software. This is a manual monthly task within our USA-based entity.

- Debt collection: In case of late invoicing/late royalty payments, accounts receivable tasks may need to be taken towards our stores. These tasks are in close cooperation with our Client Success Management team.

- Partner Validation: Occasionally help customers to reach a compliant status in our US-based entity. Approve or reject unique cases when they occur.

You are a perfect team member, if you have:

• Proficiency in financial software and tools
• Experience with MS excel, Google Sheets, presentation softwares, etc.
• A solid understanding of financial statistics, balance sheets, profit & loss sheets and accounting principles
• Excellent analytical, problem-solving, and decision-making skills
• Strong analytical skills with attention to detail
• Ability to manage multiple tasks and prioritize effectively.
• Characteristics of ethical and honest, high integrity and trustworthiness

Advantages

• Experience in working at a SaaS company before
• Experience in working with Hungarian and/or US financial administration
• Familiarity with international taxation regulations
• Experience in effective remote working
• Experience with Tipalti or similar payment automation platforms.
• Knowledge of subscription-based business models.

What you can expect from us

• Competitive salary for a part-time (4 hours/day) engagement (contractor or employee)
• Benefits such as Medicover insurance, Cafeteria for Employees only
• Remote work
• Young and fun work environment in a scaling startup company with a modern co-working office near to Corvin mall, Budapest
• Many opportunities for development
• Self-directed work with autonomy and the focus on results
• Self-actualization will be a part of your life

Join PublishDrive today to be part of our amazing team. Email your application at: Job@publishdrive.com